Whether it’s a milestone birthday, a company function, or a community gathering, events are special occasions that bring people together. Capturing these moments can be both rewarding and challenging, especially for budding photographers. If you’re keen on diving into the world of event photography, you’ve come to the right place. Let’s embark on this journey together!

What is an Event?

Simply put, an event is a public or private occasion, usually involving multiple participants and attendees. It can be pre-planned or spontaneous, formal or casual. Events encompass a wide range of activities, making them fantastic subjects for photography.

Types of Events with Examples

1. Weddings: A union of two people, usually in a formal setting. Think ceremonies, receptions, and engagement shoots.

2. Birthdays: Ranging from a child’s first birthday bash to an adult’s surprise party.

3. Corporate Functions: Company annual meetings, product launches, and seminars.

4. Sports Events: Football matches, marathons, or local community sports.

5. Community Gatherings: Local fairs, parades, and festivals.

6. Concerts: From a local band gig to grand musical concerts.

7. Conferences: Professional gatherings often featuring keynote speakers and breakout sessions.

8. Cultural Celebrations: Diwali, Christmas, Hanukkah, Eid and more.

Photographing the Event

1. Pre-Event Preparation

Research: Familiarise yourself with the venue and schedule. Knowing what will happen when is invaluable.

Equipment Check: Ensure all your gear is in working order. Charge batteries, clear memory cards, and clean your lenses.

2. On-the-Day Tips

Arrive Early: Familiarise yourself with the layout, find the best spots, and get ready.

Capture Candids: While posed shots are great, candid moments often tell a deeper story.

Engage with Attendees: A smile or a quick chat can make subjects more comfortable in front of the camera.

Stay Alert: Events can be unpredictable. Be ready to capture spontaneous moments.

Best Photo Settings for Events

While there’s no one-size-fits-all setting, here are some general guidelines:

1. Aperture: F/2.8 – F/5.6. This range often provides a good balance between subject sharpness and a blurry background.
2. Shutter Speed: At least 1/60th for still subjects. For faster movements, like at sports events, consider 1/250th or faster.
3. ISO: Adjust according to lighting. Indoors or in the evening, you might need to bump up the ISO. Be wary of going too high, as this can introduce noise.

Remember, these are starting points. Adjust settings as the event unfolds and lighting changes.

How Many Photos to Deliver for a 3-hour Event?

For a 3-hour event, photographers usually shoot hundreds of images. However, not all will make the cut. Aim to deliver between 150-300 professionally edited photos. This range ensures a comprehensive coverage without overwhelming the client.

Additional Important Points

1. Backup: Always have backup gear. Anything can happen, and you don’t want to be caught unprepared.
2. Post-Processing: Editing is just as important as shooting. Familiarise yourself with software like Adobe Lightroom or Photoshop.
3. Understand Your Client’s Needs: Before the event, discuss any specific shots or moments they want captured.
4. Dress Appropriately: Ensure you blend in with the attendees. You’re there to capture the event, not stand out.
5. Contracts and Permissions: Ensure you have the right to photograph, especially in private venues. Always have an agreement with your client outlining deliverables, payment, and other terms.

Open Questions you should ask yourself

1. What other types of events can you think of that might present unique photographic challenges?
2. Are there any specific moments or angles you find most compelling when viewing event photos?
3. How do you handle challenging lighting situations, especially in venues where flash might be prohibited?
4. In which events have you found the candid shots more compelling than posed ones?

Embarking on event photography can be a thrilling journey. Every event presents its own set of challenges and learning opportunities. With preparation, the right gear, and a keen eye, you’ll be well on your way to capturing memories that’ll last a lifetime. Happy shooting!